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Using Hotel Finder



Collections from BookingSuite is the best way to showcase your portfolio of properties. Now, collections are made even better with our new advanced Hotel Finder feature. Our advanced tagging and category system will allow guests to find the perfect hotel out of your collection. 

Note: This feature is available to clients using the Colonnade blueprint.  

Table of Contents

Terms to Know

  • Parent: The group account. This will be the main account under which all of your properties can be found.
  • Member: The properties involved in the group account
  • Hotel Finder Page: It is the “Hotels, Destinations, Accommodations, etc” page on the website where a guest sees all the properties in the group. On this page they will be able to filter via a simple or advanced filtering feature. They also three view types: List, Grid and Map View
  • Categories: The most important way to organize the members. Usually this is the highest order of organizing the members into a meaningful way. 
  • Tag: Smaller order way of tagging members to highlight key features of each property. 
  • Filter Group: Used on the Advance Filtering panel, this refers to a group of tags or categories that a guest can use as they shop for a property.

Now that you're familiar with some key terms, let's get started!

Setting Up Your Collection

  1. Navigate to Settings > Collection > Setup. You will see the Account Options control panel. 
      • These are various options that refer to the setup of your Collection site. Here you can change how you'd like your inventory displayed (Accommodations, Destinations, Properties etc).
  2. Scroll past the Account Options panel, and you will see the Inventory Setup. 
  3. This section will help to build the relationship between this parent account and all of it’s members, and the first step in setting up tagging. There are two tabs included in this panel, they are Hotels and Categories

Via the Hotels tab, for each member, you can:

  • Decide on the visibility of this member on the site
  • See if it was published previously

Setting Up Categories

Next is the Categories tab.  This section can be used to organize members into meaningful categories, this is not to be confused with tags which will be discussed later. Take the opportunity to use this feature to categorize your members in a way that is most impact for the guest, usually by brand or location. If you think that categories are not relevant for your collection then feel free to skip this section entirely. 

  1. To create a new category, simply click
  2. Type in the desired name of your Category (ex: Nevada Hotels, Oregon Hotels, etc) 
  3. Click  when complete 
  4. Repeat this process as necessary for additional categories. 
  5. You can now add to your categories by clicking on the orange drop down arrow associated with the category you wish to add hotels to. 
  6. Select Add Hotel and a window will pop up. 
  7. Select as many hotels that apply, and when you are done, hit   to confirm.
  8. Repeat as necessary for all of the categories you have created. Every category must have a property associated with it, or don't use categories at all.
          • You can rename, delete and click/drag the order of the members and categories as you want them to be displayed on the website.

Here is what a completed categories page looks like from the back end:

Turning On Advanced Filtering

By default, every collection’s hotel finder page will start off with a Simple filter to sort properties by Category. Advanced filtering offers an enhanced shopping experience as it leverages categories and tags to create a custom list of members that meets their needs. Its similar to filtering panels you would see on shopping sites like Amazon which help you to narrow down on brand, price, quality, size, etc. This tool is extremely useful for collections with 15 or more members.

  1. To enable advanced filtering, and the various options associated with it, navigate to Settings > Collections > Hotel Finder
  2. Turn on the Advanced filtering panel switch to enable advanced filtering.

 

The Hotel Finder Setup will also let you alter these features:

  • Views: These are the three view types supported. Choose the views that make the most sense for your collection. At least one view must be turned on. 
  • Default View: This is the default view a guest will see when they first land onto the Hotel Finder page
    Search Bar: Turning on this feature will turn on the “smart” search bar on the hotel finder bar. Guests will be able to search via city, state, country, or member name to narrow down the results list. If a collection’s members are located in the same city, state, or country, then the suggestion to search by those terms will disappear.
  • Randomize Results: This feature will always show a different order for the hotels in the results list. This ensures that the same hotel will not always appear first in the list. 

Setting Up Your Tags

Guest will use tags to filter down their list of hotels, you can add as many tags as you see fit. They can be renamed or deleted at any time. 

  1. Navigate to Settings > Collections Tags.
  2. Click
  3. Type in the desired tag name and click to confirm
  4. Repeat this process as needed for additional tags.

Here is what a completed tags page looks like from the back end:

Assigning Tags to Hotels

  1. Navigate to Settings > Collections > Tags, and click on the Tag Hotels tab.
  2. Check the box next to the tag(s) in the Select Tags window that you wish to assign.
  3. Now check the box next to the hotels in the Select Hotel window that the tags apply to.
     
  4. When that is complete, click the Add Tags to Hotels button to complete the process. 
  5. Repeat as necessary for the rest of your tags.

Quick tip: If you ever want to know which tags are assigned to a member, just click on the “information” icon  next to the tag or member and you will be able to see the assignments.

Add Tags and Categories to the Hotel Finder

Now that categories and tags are assigned to a member, you then want to use these associations in the Advanced Filtering panel. Make sure that the “Advanced Filtering panel” is turned on in the Hotel Finder Tab.

Filter groups are the groupings of tags or categories that will appear on the Advanced Filtering Panel. This is where you would organize the tags/categories into meaningful groups that a guest will use.

  1. Navigate to Settings > Collections > Hotel Finder, and scroll down until you see the Advanced Filtering panel 
  2. Click Add Filter Group 
  3. Now that you have a new filter group in the works, we will now work on defining the parameters 
  4. Name: Name the filter group in way that is meaningful for the guest. For example, Hotel Facilities, Packages, View...etc.
  5. Collapse by default: Turning on this feature will close this filter group by default when someone first lands on the Hotel Finder page and sees the Advanced Filtering panel
  6. Allow Multi-select: Turning on this feature will allow the guest to select multiple filters at once. Turning off this feature will only allow the guest to pick one item from the group. This is important to note for tags or categories that you want to be exclusive or inclusive.
  7. Sorting: This feature gives you the opportunity for the tags or categories in this filter group to be displayed alphabetically or in the order you define. If you choose Manual, after you have added categories or tags then you will be able to reorder them in the space to the right. 
  8. Filter by: Choose which type of data you want to use for this filter group, Categories or Tags. You must choose one or the other to feature in a group, you cannot mix tags and categories. 
  9. After you have decided the conditions of this filter group and whether you want to show category or tags, click on the    or  button to pick from a list. You will want to pick the categories or tags that make sense for this filter group. So for example, if this filter group focuses on Hotel Facilities, then you should pull the subcategories or tags that relate, such as Pool, Parking, Meeting Rooms, etc. 
  10. Remember to click save after you have configured your filter group.
  11. Repeat as necessary to create additional filtering groups.

Quick tip: After you have added a number of filter groups, you can click and drag the order of these groups as you would like it to appear on the Advanced Filtering Panel on the website.

Here is an example of a completed Hotel Finder page from the back end:

And here is what the completed advanced filtering panel looks like from the front end: 

Congratulations! You've just completed setting up the updated hotel finder. You are now using the latest and greatest in hotel collections technology from buuteeq. 

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